What is Mailbox Monitor?
Mailbox Monitor is a tool that automates the processing of invoices received via email. It connects your mailbox with the Kofax system and your business processes, so everything happens automatically – without manual data entry.
This reduces paper usage, saves time, and minimizes errors. The system handles document registration, processing, and archiving on its own.
The result? Faster work, less stress, and more time for what truly matters in your business.
How does Mailbox Monitor work?
Mailbox Monitor runs in the background and continuously checks your company email inbox. When an invoice arrives, the system automatically triggers the appropriate process.
What exactly does it do?
- Monitors the email inbox: continuously, without your intervention.
- Ensures security: processes only messages from trusted sources.
- Automatically creates processes: every invoice enters the system and processing begins.
How does it work step by step?
- 1. You receive an email with an invoice
- 2. The system automatically creates a process
- 3. Kofax extracts data from the invoice (e.g., VAT ID, amounts, dates)
- 4. The data is matched to the appropriate template
In practice, this means less manual work, higher security, and almost complete elimination of errors.
Invoice processing in practice
Mailbox Monitor takes over the entire process of entering invoice data. The system automatically extracts all necessary information and fills it into your system.
What do you gain?
- Automatic data entry: no more manual typing.
- Easy verification: quickly compare data with the original invoice.
- Greater security: the system verifies bank account details before payment.
- International invoice support: works with both domestic and international documents.
This saves time, reduces errors, and ensures everything works correctly. Invoice processing becomes fast, simple, and secure.
